Assistant Finance Director – City of Pell City

JOB STATUS: Full Time
Range: $55,286.40 – $96,449.60

JOB DEFINITION

The Assistant Finance Director position assists in planning, directing, and managing the activities and operations of the Finance Department. The position will provide highly responsible and complex administrative support to the Finance Director.  Incumbent will act in the capacity of the Finance Director in the Director’s absence

ESSENTIAL FUNCTIONS

• Keep clear and accurate records of all city fixed assets; including acquisition, disposal, and depreciation;
• Ensure that all capital assets are properly insured and maintain all insurance records;
• Ensure that all fixed assets are properly registered with all of the appropriate agencies;
• Reconcile bank statements for all municipal accounts;
• Prepare and approve daily journal entries and adjusting journal entries;
• Serve as back up to the Revenue Supervisor and perform revenue duties as necessary;
• Assist the Accounts Payable Clerk, perform A/P duties as necessary;
• Assist the Human Resources Director with reconciling payroll as well as other research projects related to payroll as needed;
• Research and collect pertinent information for the preparation of the annual municipal budget and audit; coordinate with auditors as necessary;
• Assist in planning, organizing, and directing the financial administration of the City;
• Assist in maintaining revenue and expenditure accounts for certain fiscal transactions; with approval, post revenue and expenditures to proper funds; prepare periodic financial statements;
• Assist in the accounting function for the City to include cash receipts, disbursements, fixed asset management, and grants utilizing spreadsheets and accounting software adhering to GASB in order to document financial transactions and comply with accounting standards;
• Assist with the preparation and implementation of the annual budget with assistance from Department Heads and employees;
• Assist in budget management, cost-benefit analysis, and forecasting analysis;
• Assist in receiving, monitoring, and recording receipts, deposits, and disbursement of all city monies;
• Assists in recording and keeping accurate records for all outstanding payables and receivables;
• Assist in monitoring banking activities of the organization to ensure adequate cash flow;
• Assist in the preparation of monthly financial reports for the City Manager and the City Council;
• Assist in preparing accounting records for the annual financial audit and participate in the coordination and activities of independent auditors;
• Attend City Council meetings in the Finance Director’s absence;
• Ability to lift 20 lbs;
• Perform other related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive knowledge of municipal and fiscal accounting principles, practices and procedures.
• Extensive knowledge of municipal organizations and department operations including applicable laws and regulations.
• Extensive knowledge of budgeting, accounting and related statistical procedures.
• Considerable knowledge of management theory, methods and practices.
• Considerable knowledge of various revenue sources available to local governments, including state and federal sources.
• Considerable knowledge of state laws as they apply to city management practices.
• Considerable skill in resolving disputes and complaints from the public.
• Ability to analyze a variety of financial problems and make decisions.
• Ability to work with tight deadlines.
• Ability to coordinate a variety of intra-governmental policy matters between the governing body and Department Heads.
• Ability to plan, organize, direct and supervise the work of professional and administrative subordinates.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with the City Manager and City Council, Department Heads, intergovernmental agencies, employees and the public.

QUALIFICATIONS

• Must have either a Bachelor of Science degree in accounting (preferred) or a Bachelor’s degree in a closely related field with a minimum of two (2) years of experience in financial management/accounting or six (6) years of progressively responsible bookkeeping/accounting experience (Governmental accounting preferred);
• Must have two (2) years of management/supervisory experience;
• Experience with fund accounting preferred;
• Must possess above-average computer skills, preferably with knowledge of appropriate financial and communication systems and applications;
• Must have general working knowledge of related office equipment;
• Must possess a valid Alabama driver’s license and a driving record suitable for insurability;
• Must be willing to work non-standard hours and overtime as required;
• Must be willing to travel overnight to attend continuing education courses and workshops;
• Must be physically able to perform the duties of the position.

BENEFITS AVAILABLE FOR FULL-TIME POSITION

• BCBS Health/Dental (single coverage paid by City)
• EMC Life Insurance (paid by City)
• Retirement through RSA (with a City match)
• Vision Plan
• AFLAC
• Sickleave
• Vacation
• Direct Deposit
• Paid Holidays

APPLICATION DEADLINE/PROCEDURE:

1. Complete application files must be received at the City Hall. This position will remain open until filled.
2. A complete file consists of:
   1. A current City of Pell City employment application
   2. Current resume [Note: Resume, when required, should address how the applicant has fulfilled the qualifications, required and preferred (if applicable), listed on this job announcement]

1. The City Council may, in its discretion, waive or modify any stated qualification for a candidate who demonstrates exceptional experience, competence, and suitability for the position.
2. The City of Pell City may extend the application deadline to ensure an adequate pool of qualified applicants. Applications received after the deadline or incomplete applications will not be considered.
3. Applicant may be required to submit employment verifications from current and prior employers prior to a job offer being made.
4. Application forms may be downloaded at our website: www.pellcity.gov, and should be returned to:

City of Pell City Human Resources
1000 Bruce Etheredge Pkwy, Suite 201, Pell City, AL 35128, or
Email: pc_hr@pellcity.gov. (Please include the job title in the subject line.)

The City of Pell City is an equal opportunity employer. It is the official policy of the City of Pell City that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. The City of Pell City will make reasonable accommodations for qualified disabled applicants or employees.

WEBSITE: www.pellcity.gov