Duties And Responsibilities
Council Meeting Duties:
- Attend and record all meetings of the City Council, preparing accurate minutes of council proceedings
- Prepare meeting agendas in coordination with the Mayor and Council
- Provide notice of all public meetings in compliance with the Alabama Open Meetings Act
- Maintain a journal of council proceedings that is open to public inspection
Records Management:
- Serve as custodian of City records and the official City seal
- Maintain custody of ordinances, resolutions, and official documents
- Record, authenticate, and publish ordinances and resolutions as required by law
- Maintain and respond to public records requests
- Ensure proper retention and disposal of municipal records in accordance with state law
Financial and Administrative Duties:
- Process claims and demands against the municipality for council approval
- Maintain financial records showing revenues, appropriations, and expenditures
- Issue warrants (payment orders) for approved expenditures
- Assist with preparation of the annual municipal budget
- Coordinate with auditors for annual financial audits
- Maintain payroll records and process tax withholdings
Licensing and Permits:
- Issue business licenses and maintain business license records
- Collect license fees and other municipal fees as assigned
- Maintain permit records and coordinate with other departments as needed
Elections:
- Serve as the City’s Elections Official
- Perform election duties as prescribed by Alabama law
General Administrative:
- Serve as primary liaison between citizens and city government
- Respond to inquiries from the public, providing information about city services and procedures
- Attest to the Mayor’s signature on contracts, bonds, and other official documents
- Maintain insurance policies and notify appropriate parties of renewal dates
- Prepare reports for the Mayor and Council as requested
- Serve as secretary to municipal boards and commissions as assigned
- Maintain correspondence files and handle official municipal correspondence
Other Duties:
- Perform any and all other duties as may be required by ordinance, resolution, or direction of the Mayor and City Council
- Assist with special projects as assigned
